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Questions and Answers on Results Based Budget
2007-09

1. What are the Key Division Management Responsibilities?

  • Ensure that the “mission statement” is consistent with the Department’s Business Plan Profile Exercise.
  • Select the “Key Program Goals” as reviewed and edited in the PMD for the Division.
  • Review and edit the “fund description.”
  • Provide a “program description” as reviewed and edited in the PMD for the documents.
  • Select key performance measures as reviewed and edited in the PMD for all programs.

2. What is the definition of “services?”

OSBM defines services as a business process, for DHHS the term will equate to “programs” as described in the PMD. Fiscal information that is not in the PMD will be provided for Administration and other Non-programmatic areas.

3. What is the source of data for the supplemental document?

The Program Management Database (PMD) will provide the source documentation for the program description, program goals and performance measures.

4. What level of PMD program information will be presented?

The information for this supplemental document will be presented at
program level.

5. I have two separate divisions in one budget code. How will this be presented?

Each Division will be presented as a separate division
with all financial and program data.

6. I have multiple measures for a program. Do I have to show all of the measures?

No. Division management may select key measures for this supplemental document, however the measure must be in PMD and contain the same wording and data as updated for the PMD.

7. My division is responsible for administration of a program that is funded in the budget code of another Division. How will the document present this information?

The Division of B&A will work with both divisions to cross-reference the program information. The information will be included in the Division funding the program.

8. What is required for funds such as 1810, or the 19XX funds?

Program descriptions are not required for a fund that is strictly for accounting purposes and which has no funded positions.

9. How will this information be prepared?

The Division of B&A will prepare excel templates for the supplemental document. The financial and program data will be entered and reconciled by each Division.

10. When will the DHHS document be updated for continuation and expansion etc?

The Division should begin preparation and entry of the data for the supplemental document in conjunction with the Worksheet I. The summary budget pages of the supplemental document, continuation adjustments and expansion financial data, at the fund and program
level, will be updated upon receipt of the Governor’s Recommended Budget.

NOTE: The Division should ensure that both the Worksheet I and Worksheet II includes reference to the program(s) so they can be appropriately updated after release of the Governor’s Recommended Budget.

11. Some programs cross multiple divisions. How should this be presented in the Results Based Budget?

The program data and financial data must reconcile to the budget code and by fund for each Division. The Division of Budget and Analysis will review the all RBB information and determine how to globally present programs which cross multiple Divisions. An example of this is the Child and Family Team Program.