Administrator-In-Training (AIT) Preceptor Approval Guidelines

Applicants for administrator certification must complete 140 hours of on-the-job training under a qualified preceptor. The preceptor will supervise the administrator-in-training to meet the AIT program provider’s requirements for this mandatory portion of the AIT program.

All prospective preceptors must submit resumes to the Adult Care Licensure Section of the Division of Health Service Regulation with a cover letter to Scott Ashley requesting approval as a preceptor for the adult care home administrator certification AIT program.

Approval is based on the applicant meeting the qualifications below. An official letter of approval from DHSR will be sent to the qualified applicants. The approved preceptor must then receive orientation on supervising the on-the-job training portion of the AIT program from the program provider before serving as a preceptor.

Prior to orienting preceptors, the AIT program providers are required to verify preceptor approval by verifying the letter of approval or by telephoning the Adult Care Licensure Section (919-855-3765). The program provider must keep a record of those preceptors completing the orientation.

Qualifications of preceptors for the adult care home AIT program for administrator certification:

  1. The preceptor is a certified adult care home administrator in North Carolina.
  2. The preceptor must meet at least one of the following experience qualifications (to be documented on resume). All experience must involve adult care homes of 21+ residents. A degree in health care administration from an accredited college or university or two years of nursing home management or preceptorship experience may substitute for two years of experience in assisted living management but may not substitute for the experience required specifically in the management or administration of an adult care home in North Carolina.
    1. three years of experience in assisted living management within the past five years with at least one of those years of experience involving the management of at least one adult care home in North Carolina (adult care home management experience as used here does not have to be as administrator of record but may be at a corporate or regional administrative level or as administrator-in-charge or supervisor-in-charge of an adult care home); or
    2. two years of experience in assisted living management as described in (a) above, plus at least one year of experience as an adult care home administrator of record in North Carolina, all within the past five years; or
    3. administrator of record of an adult care home in North Carolina for a minimum of two years within the past four years.
  3. The preceptor must not have managed or been the administrator of an adult care home or nursing home that
    1. had its license revoked or suspended at any time during his/her management or administration of the home; or
    2. had a suspension of admissions or a Type A penalty imposed within the past year as administrator of the home, depending upon a regulatory review of the circumstances of the suspension or Type A penalty.

Preceptor Orientation:

The preceptor will receive orientation from the provider of the AIT program on supervising the on-the-job portion of the AIT program. Orientation should include review of responsibilities, time frames, materials to be used, documentation of supervised work successfully completed by the administrator-in-training and reporting of successful completion of the on-the-job training portion of the AIT program to the program provider. The program provider will issue a certificate of successful completion of the total AIT program to the participant once all the coursework and on- the-job training has been successfully completed.