Listing on the N.C. Nurse Aide I Registry

Purpose: This document describes the Nurse Aide I Registry listing procedures for individuals who wish to be employed as nurse aides in North Carolina. The Division of Health Service Regulation provides a registry of every Nurse Aide I in North Carolina who has met the federal and state training and competency requirements to perform "Nurse Aide I" functions. The registry was established by 42 USC 1395i-3(e) and 42 USC 1396(r)(e). N.C. General Statute § 131E Article 15 (PDF, 19 KB) as well as rules in Title 10A of the North Carolina Administrative Code (10A NCAC 13O (PDF, 17 KB) and 10A NCAC 13D .2304 (PDF, 11 KB)) apply.

The Nurse Aide I Registry is a listing of all nurse aides who have successfully completed a state-approved Nurse Aide I Training and Competency Evaluation Program (NAT/CEP) or a state-approved Competency Evaluation Program (CEP). The registry also includes substantiated cases of resident abuse, resident neglect and misappropriation of resident property committed by nurse aides in a nursing home. (See the separate procedure for Health Care Personnel Investigations.)

The Nurse Aide I Registry is managed by the Health Care Personnel Registry Section. The section is also responsible for the review and determination of federal and state compliance of all Nurse Aide I training and competency evaluation programs. The Health Care Personnel Registry Section provides listing verifications and on-line assistance to aides, their employers and the general public. The section notifies aides when their listings are about to expire and updates aide listings based on competency evaluation and/or employment verification.

Contacts: For questions regarding any part of this process, contact the Health Care Personnel Registry Section of the N.C. Division of Health Service Regulation at the appropriate number or web address below.

Health Care Personnel Registry Section 919-855-3968
Center for Aide Regulation and Education (Staff available 9 a.m. - 3 p.m., EST, Weekdays) 919-715-0562 or 919-855-3969
24-Hour Automated Verification System 919-715-0562
Online Registry https://www.ncnar.org/verify_listings1.jsp

Procedure for Nurse Aide I Registry Listing and Relisting:

  1. Successful completion of a state-approved nurse aide training and competency evaluation program or state-approved competency evaluation program is required for initial listing on the Nurse Aide I Registry. Individuals may contact registry staff or visit the website to obtain information about state-approved programs in their local area.
  2. The state-approved competency evaluator sends the names of successful test candidates to the Health Care Personnel Registry Section for listing on the Nurse Aide I Registry.
  3. The Health Care Personnel Registry Section lists these individuals on the Nurse Aide I Registry, notifies them by letter of the listing, and provides them with the requirements and responsibilities for maintaining registry listing. The listing is valid for two years.
  4. To maintain registry listing, the individual must be employed as a nurse aide* under Registered Nurse (RN) supervision for monetary compensation for at least one documented day within every two-year period after completing a state-approved competency evaluation program.  (*In some cases, nursing related medication aide work under RN supervision may also qualify.)
  5. When a listing is about to expire, the section notifies the eligible aide in writing. The notification includes an employment verification form and renewal instructions.
  6. The aide has a registered nurse supervisor document his/her nurse aide employment on the form and sends the completed form to the section.
  7. Upon receipt of valid employment information, the section extends the listing of the individual for two years from the last valid date worked. (For listings expiring November 2007 or after, the new expiration date is extended to the end of the month.)