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Medicaid Clinical Coverage Policies and Provider Manuals

NCGS §108A-54.2 requires that the Department of Health and Human Services consult with and seek the advice of the Physician Advisory Group of the North Carolina Medical Society in developing new or amended Medicaid clinical coverage policies. Additionally, the law requires the Department to publish proposed new or amended clinical coverage policies on the Department's web site and accept oral and written comments. While all consultation and comments are considered, final approved Medicaid policies may or may not reflect this input. The Department has delegated to the DMA Division Director the authority to make the final decisions regarding clinical coverage policies.

Early and Periodic Screening, Diagnostic and Treatment (EPSDT) information is not included in all provider manuals.  For information about EPSDT, please refer to the Division's EPSDT Policy Instructions Update, effective 9/1/07, on the EPSDT Provider page.

Files below are in PDF format. The free Adobe Acrobat Reader (minimum 4.0) is required to view and print PDF files.

CPT codes, descriptors, and other data only are copyright 2006 American Medical Association. All rights reserved. Applicable FARS/DFARS apply.

General Clinical Coverage Policies

A1 Special Services: After Hours (1/1/06)
A2 Over the Counter Medications (5/9/08)
A3 Prior Authorization for Outpatient Pharmacy Point of Sale Medications (2/16/07)
A4 Services for Individuals with Mental Retardation/Developmental Disabilities and Mental Health/Substance Abuse Co-occurring Disorders (7/1/06)

 

Program-Specific Clinical Coverage Policies

   

1

Practitioners/Clinics

  1A Physicians
    1 - Compression Garments (8/1/05)
    2 - Preventive Medicine Annual Health Assessment (5/1/07)
    3 - Noninvasive Pulse Oximetry (5/1/07)
    4 - Cochlear Implantation (5/1/07)
    5 - Case Conference for Sexually Abused Children (5/1/07)
    6 - Electrical Osteogenic Stimulators (5/1/07)
    7 - Neonatal and Pediatric Critical and Intensive Care Services (5/1/07)
    8 - Hyberbaric Oxygenation Therapy (5/1/07)
    9 - Blepharoplasty/Blepharoptosis Eyelid Repair (5/1/07)
    10 - Panniculectomy (5/1/07)
    11 - Extracorporeal Shock Wave Lithotripsy (5/1/07)
    12 - Breast Surgeries (7/1/08)
    13 - Ocular Photodynamic Therapy (5/1/07)
    14 - Gender Transformation (5/1/07)
    15 - Surgery for Clinically Severe Obesity (5/1/07)
    16 - Surgery of the Lingual Frenulum (7/1/07)
    17 - Stereotactic Pallidotomy (5/1/07)
    18 - Screening Laser Glaucoma Test (5/1/07)
    19 - Transcranial Doppler Studies (5/1/07)
    20 - Sleep Studies and Polysomnography Services (9/1/07)
    21 - Endovascular Repair of Aortic Aneurysm (5/1/07)
    22 - Medically Necessary Circumcision (7/1/07)
    23 - Physician Fluoride Varnish Services (11/1/07)
  1B Physicians Drug Program
    1 - Botulinum Toxin Treatment: Type A (Botox) and Type B (Myobloc) (5/1/07)
  1C Podiatry
    1 - Podiatry Services (5/1/07)
    2 - Medically Necessary Routine Foot Care (8/1/07)
  1D Clinics
    1 - Refugee Health Assessments Provided in Health Departments (5/1/07)
    2 - Sexually Transmitted Disease Treatment Provided in Health Departments (5/1/07)
    3 - Tuberculosis Control and Treatment Provided in Health Departments (5/1/07)
  1E Obstetrics & Gynecology
    1 - Hysterectomy (5/1/07)
    2 - Therapeutic and Non-therapeutic Abortions (5/1/07)
    3 - Sterilization Procedures (7/1/08)
    4 - Fetal Surveillance (4/1/07)
  1F Chiropractic Services (11/1/07)
  1G Burn Treatments
    1 - Burn Treatment (5/1/07)
    2 - Bioengineered Skin (5/1/07)
  1H Telemedicine and Telepsychiatry (6/1/07)
  1I Dietary Evaluation and Counseling (1/1/08)
  1K Radiology
    1 - Breast Imaging (3/1/08)
  1L Anesthesia
    2- Moderate (Conscious) Sedation (4/1/08)
  1M Baby Love/Child Service Coordination
    1 - Child Service Coordination (5/1/07)
    2 - Childbirth Education (5/1/07)
    3 - Health and Behavior Intervention (5/1/07)
    4 - Home Visit for Newborn Care and Assessment (5/1/07)
    5 - Home Visit for Postnatal Assessment and Follow-up Care (5/1/07)
    6 - Maternal Care Skilled Nurse Home Visit (5/1/07)
    7 - Baby Love Maternal Outreach Worker Program (5/1/07)
    8 - Maternity Care Coordination (5/1/07)
     
  1R Cardiac Procedures
    4 - Electrocardiography, Echocardiography, and Intravascular Ultrasound (3/1/08)
     
  Ambulance Services Provider Manual (7/1/99)
     
  Adult Care Home Services Provider Manual (1/1/00)
     

2

Facility Services

  Hospital Services Provider Manual (11/1/99)
    For policies on transplants , refer to Transplants and Transplant-Related Services
  Nursing Facility Provider Manual (10/1/05)
     

3

Community Based Services

  From the 10/1/01 Community Care Provider Manual
    Section 09 - Private Duty Nursing (PDN)
    Section 10 - Community Alternatives Program for Persons with Aquired Immune Deficiency Syndrome (CAP/AIDS) - End-dated 12/31/06
    Section 11 - Community Alternatives Program for Children (CAP/C)
    Section 12 - Community Alternatives Program for Disabled Adults (CAP/DA)
    Appendix E - MPW Prior Appproval Instructions
     
  3A Home Health Services (2/1/08)
  3B PACE (Program of All-Inclusive Care for the Elderly) (3/1/08)
  3C Personal Care Services (8/1/07)
  3D Hospice Services (8/1/07)
  3H Home Infusion Therapy Services
    1 - Home Infusion Therapy (8/1/07)
    2 - Home Tocolytic Infusion Therapy (8/1/07)
  3J Personal Care Services–Plus (8/1/07)
     

4

Dental Program Policy/Manual

  4A Dental Services (5/1/08)
  4B Orthodontics (6/1/07)
     

5

Medical Equipment

  5A Durable Medical Equipment (4/1/08)
  5B Orthotics and Prosthetics (eff. 1/1/08; posted 1/31/08)
     

6

Vision Services

 

Optical Services Provider Manual (12/1/01)
     

7

Hearing Aid Services (5/1/07)

     

8

Behavioral Health

  8A Enhanced Mental Health and Substance Abuse Services (posted 2/1/08; effective 3/1/08)
  8B Inpatient Behavioral Health Services (8/1/07)
  8C Outpatient Behavioral Health Services Provided by Direct-Enrolled Providers (6/1/07)
  8D1 Psychiatric Residential Treatment Facilities for Children under the Age of 21 (5/1/07)
  8D2 Residential Treatment Services (8/1/07)
  8E Intermediate Care Facilities for Individuals with Mental Retardation (8/1/07)
  8F renumbered to coverage policy #10A
  8G renumbered to coverage policy #10B
  8H renumbered to coverage policy #10C
  8I Psychological Services in Health Departments and School Based Health Centers Sponsored by Health Departments to the Under 21 Population (5/1/07)
  8J Children's Development Service Agencies (CDSAs) (5/1/07)
     

9

Pharmacy Services

  9 Outpatient Pharmacy Program (7/1/08)
  A2 Over the Counter Medications (5/9/08)
  A3 Prior Authorization for Outpatient Pharmacy Point of Sale Medications (2/16/07)
   

10

Specialized Therapies

10A Outpatient Specialized Therapies (5/1/07)
10B Independent Practitioners (IP) (1/1/08)
10C Local Education Agencies (LEAs) (1/1/08)
     

11

Transplants and Transplant-Related Services

  11A Stem Cell Transplants
    1 - High Dose Chemotherapy +/- Total Body Irradiation Including Autologous and Allogeneic Stem Cell Support for Acute Lymphocytic Leukemia (5/1/07)
    2 - High Dose Chemotherapy + Total Body Irradiation Including Autologous and Allogeneic Stem Cell Support in Acute Myelogenous Leukemia (5/1/07)
    3 - High Dose Chemotherapy +/- Total Body Irradiation and Allogeneic Stem Cell Support in Chronic Myelogenous Leukemia (5/1/07)
    4 - Donor Leukocyte, Donor Lymphocyte or Buffy Coat Infusion for Hematologic Malignancies that Relapse or at a High Risk for Relapse after Allogeneic Stem Cell Transplantation (5/1/07)
    5 - High Dose Chemotherapy +/- Total Body Irradiation Including Allogeneic Stem Cell Support for Genetic Diseases and Acquired Anemias (5/1/07)
    6 - High Dose Chemotherapy with Autologous and Allogeneic Stem Cell Support for Germ Cell Tumors (5/1/07)
    7 - High Dose Chemotherapy Bone Marrow or Autologous/Allogeneic Peripheral Stem Cell Transplant for Hodgkin's Disease (5/1/07)
    8 - High Dose Chemotherapy for Multiple Myeloma and Primary Amyloidosis (5/1/07)
    9 - High Dose Chemotherapy +/- Total Body Irradiation Including Allogeneic Bone Marrow and Peripheral Stem Cell Support for Myelodysplastic Diseases (5/1/07)
    10 - High Dose Chemotherapy and Autologous Stem Cell Support for Neuroectodermal Tumors and Ependymoma (5/1/07)
    11 - High Dose Chemotherapy, Bone Marrow or Peripheral Stem Cell Transplant for Non-Hodgkins Lymphoma (5/1/07)
    12 - Non-Myeloablative Allogeneic Stem Cell Transplant (Mini-Transplant, Mini-Allograft Reduced Intensity Conditioning) for Treatment of Malignancies (5/1/07)
    13 - High Dose Chemotherapy, Bone Marrow or Peripheral Stem Cell Transplant for Ovarian Cancer and Germ Cell Tumors Arising in the Ovaries (5/1/07)
    14 - Placental and Umbilical Cord Blood as a Source of Stem Cells (5/1/07)
    15 - High Dose Chemotherapy + Total Body Irradiation with Autologous/Allogeneic Stem Cell Support for Solid Tumors of Childhood (5/1/07)
  11B Solid Organ Transplants
    1 - Lung Transplantation (5/1/07)
    2 - Heart Transplantation (5/1/07)
    3 - Islet Cell Transplantation ( 5/1/07)
    4 - Kidney Transplantation (5/1/07)
    5 - Liver Transplantation (5/1/07)
    6 - Heart/Lung Transplantation (5/1/07)
    7 - Pancreas Transplantation (5/1/07)
    8 - Small Bowel and Small Bowel/Liver and Multivisceral Transplants (5/1/07)
  11C Ventricular Assist Device (5/1/07)
  11D Biventricular Pacemaker for the Treatment of Congestive Heart Failure (5/1/07)
  11E Implantable Cardioverter Defibrillator (5/1/07)
  11F Extracorporeal Membrane Oxygenation/Extracorporeal Life Support (5/1/07)
  11G Photophoresis for Solid Organ Rejection Autoimmune Disease and GVHD (5/1/07)
  11H Bone Morphogenic Protein-2 (5/1/07)
     
12

Targeted Case Management

  12A Case Management Services for Adults and Children At-Risk for Abuse, Neglect or Exploitation (5/1/07)

Additional Medicaid Information:

Updated June 30, 2008