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CHILD WELFARE

Index of State Automation Reports Program Statistics

This index of reports gives important information about reports used by the
Child Welfare Section
If you have questions concerning these reports please email us.


REPORT NAME: Current Month Foster Care Placement Record

XPTR INDEX NAME: DHRPQ CURR MONTH FC PLCMT RECORD

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To track the placement of children in licensed family foster homes

FREQUENCY: Daily

SOURCE OF DATA: DSS-5094

CONTENT: This report shows, on a daily basis, the status of all licensed family foster homes which are supervised by the county. The children who resided in that facility during the month are listed for each home, showing the beginning (and ending, if applicable) dates of each placement.
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REPORT NAME: Previous Month Foster Care Placement Record

XPTR INDEX NAME: DHRPQ PREV MONTH FC PLCMT RECORD

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To track the placement of children in licensed family foster homes.

FREQUENCY: Daily

SOURCE OF DATA: DSS-5094

CONTENT: This report is essentially the same as the current month report, but reflects data from the previous month. This report can assist workers to identify any errors on the DSS-5094 which affect payment. Error messages on the PQA020 Foster Care Payment Report regarding non- compliance with licensing requirements can be checked against this report. Workers can then make corrections via the DSS-5094. Because the report is updated nightly, staff can make corrections in the Child Placement and Payment System one day and check this report the next day to see the effect of the corrections.
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REPORT NAME: Foster Care Case Management Report

XPTR INDEX NAME: DHRFCF FCF102 CTY CASE MANAGEMENT

TYPE OF REPORT: ` Case Management

PURPOSE OF REPORT: To assist staff in scheduling re-licensing activities, and to keep staff informed of the status of the license.

FREQUENCY: Daily

SOURCE OF DATA: DSS-5015

CONTENT: The report includes the name of the foster parent, the address and Facility ID#, the beginning and ending dates of the license period and the licensed capacity, sex and age range of the children for whom the home is licensed. The report is arranged so the facilities which are next due (or overdue) to be relicensed are at the top of the report, and newly licensed/relicensed are at the bottom.
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REPORT NAME: Case Manager’s Report

XPTR INDEX NAME: DHRPQ PQA080 CASE MANAGERS RPT

TYPE OF REPORT: Case Mangement

PURPOSE OF REPORT: To remind each case manager of case management activities which are due in the current month, due the next month, and overdue to assist in scheduling.

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5094

CONTENT: One report is created for each case manager. It reminds the worker of reviews and redeterminations that are due, lists clients whose Foster Care or Adoptions Assistance benefits are terminated and provides a reminder when a child is reaching the age of 18. NOTE: Because the name of the case manager for this report is derived from the child’s record in SIS and is dependent on the way the name is entered, a case manager may get more than one report. For instance, if the case manager’s name is entered as Smith, J. on one record and Smith, J.L. on another record, two case manager’s reports will be created because of the difference in the way the name was entered.
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REPORT NAME: Quarterly Foster Care Client Analysis

XPTR INDEX NAME: DHRPQ PQA081 QTR CLIENT ANALYSIS

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide counties with a statistical analysis of their foster care cases.

FREQUENCY: Quarterly

SOURCE OF DATA: DSS-5094

CONTENT: This report is presented in three parts: Active cases, Terminated Cases, and New Cases. The Active Cases part of the report covers all the cases which were open at any time during the quarter and reflects the status of the cases as of the last day of the quarter or, for the terminated cases, the last day on which the cases were open. The other two parts of the report are a subset of the Active Cases report. They show, respectively, data for cases which were active at some time during the quarter but which were closed prior to the end of the quarter, and new cases which were opened at some time during the quarter. The reports are presented with breakdowns by race, sex and age in relation to the Plan Goal, the Placement Reason, the Type of Authority, and the Termination Reason as reported. The Time in Custody part of the report shows an average length of time based on the span of time from the date of placement to the last day of the quarter for the cases which are still open, and from the date of placement to the date of termination for those cases which were terminated during the quarter.
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NAME OF REPORT: Quarterly Case List

XPTR INDEX NAME: DHRPQ PQA084 QUARTERLY CASE LIST

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist the county to identify all active foster care cases

FREQUENCY: Quarterly

SOURCE OF DATA: DSS-5094

CONTENT: This report lists all the Foster Care for Children records which were active, i.e.open in the Child Placement and Payment System at any time during the report period. The data reflects the current status as of the last day of the report period or, in the case of records which were closed during the quarter, the data which was current on the last day the case was open. The report is sorted by the Plan Goal and includes the child’s name, SIS ID#, age, placement type, authority reason, the number of continuous months that the child had been in the care/custody of the county. the number of continuous months that the child had been in a foster care living arrangement, and the termination reason, as appropriate.
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NAME OF REPORT: Children Eligible for Foster Care Assistance Under Title IV-E

XPTR INDEX NAME: DHRPQ PQA107 IV-E FOSTER CARE

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist workers to identify children for whom the Title IV-E administrative activities time may be charged when completing the DSS-4263 Worker Daily Report.

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5094

CONTENT: This report lists and children who were identified on the DSS-5094 form as eligible for Foster Care Assistance under Title IV-E.
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NAME OF REPORT: Children Eligible for Adoption Assistance Under Title IV-E

XPTR INDEX NAME: DHRPQ PQA103 IV-E ADOPT ASSIST

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist workers to identify children for whom the Title IV-E administrative activities time may be charged when completing the DSS-4263 Worker Daily Report.

FREQUENCY: Monthly

SOURCE OF DATA Dss-5094

CONTENT: This report lists the children who were identified on the DSS-5094 form as eligible for Adoption Assistance under Title IV-E funding.
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NAME OF REPORT: Present Living Arrangement

XPTR INDEX NAME: DHRPQ PQA109 LIVING ARRANGEMENTS

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide statistical information regarding the living arrangements of the children who have open records in the Child Placement and Payment System.

FREQUENCY: Quarterly

SOURCE OF DATA: DSS-5027

CONTENT: This report identifies the current living arrangement of all children who are in the custody or placement authority of the county DSS as of the last day of the quarter. This is an unduplicated, point-in-time report and includes only those cases which were open on the day that the report was created.
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REPORT NAME: Barriers to Plan Achievement

XPTR INDEX NAME: DHRPQ PQA115 BARRIER REPORT

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To group children who have the same barriers to plan achievement to enable staff to plan group activities directed toward the removal of these barriers.

FREQUENCY: Quarterly

SOURCE OF DATA: DSS-5094

CONTENT: The report identifies each child who has an open record and shows both the primary and secondary barrier and the name of the case manager.
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NAME OF REPORT; Foster Care Payment Report

XPTR INDEX NAME: DHRPQ PQA020 FOSTER CARE PMT RPT

TYPE OF REPORT; Fiscal

PURPOSE OF REPORT: To enable counties to correct errors in making foster care maintenance claims prior to reimbursement and to obtain information regarding actual reimbursements.

FREQUENCY: This report is created twice each month. The first version is run on the night of the fifth working day of the month which corresponds to the final date for the submission of county requests for reimbursement for all programs. The second version is run on the night of the 20th of the month or the last working day before the 20th of the month which corresponds to the date that state reimbursements are made to counties for all programs.
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SOURCE OF DATA : DSS-5094 and the Foster Care Facility Licensing System.

CONTENT: The initial run of this report shows the Foster care claims made by the county and provides an opportunity to make corrections in the systems which influence the claims.


NAME OF REPORT: Placement Resources for Children

XPTR INDEX NAME: DHRFCF FCF402 PLACEMNT RESOURCES

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist county staff to locate placement resources for children other than those which are supervised by the county departments of social services.
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FREQUENCY: Monthly

SOURCE OF DATA: Foster Care Facility Licensing system

CONTENT: This report provides a statewide listing of all facilities which are licensed under DSS standards, other than those which are supervised directly by the county DSS. The list is sorted by county where the facility is physically located and includes facility licensing information and the name and telephone number of the supervising agency.
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NAME OF REPORT:  Child Welfare and Family Support Key Indicators Report

XPTR INDEX NAME: DHRCYA CHILD SVCS KEY IND RPT

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide counties with case activity data

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5104 and DSS-5094

CONTENT: This report shows, on a monthly basis, (1) the number & percentage of children in State Fiscal Year Cohorts with substantiated abuse/neglect who have subsequent substantiations, (2) the number & percentage of children in State Fiscal Year Cohorts with a plan of adoption who have become legally free, (3) the number & percentage of children in State Fiscal Year Cohorts with a plan of adoption for whom an adoption has been finalized, and (4) monthly caseload dynamics.
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NAME OF REPORT: Perpetrator Profile Report

XPTR INDEX NAME: DHRCYA CYA001 PERPETRATOR PROFIL

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide the counties with Child Abuse and Neglect statistical data

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5104

CONTENT: This report contains a summary of all data regarding perpetrators which was reported during the month.
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NAME OF REPORT: Reports Entered

XPTR INDEX NAME: DHRCYA CYA004 REPORTS ENTERED

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide the counties with Child Abuse and Neglect statistical data

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5104

CONTENT: This report includes statistical data regarding the numbers of reports and the numbers of children reported via the DSS-5104 form. It also breaks the data down the show the current month data and the year-to- date data.
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NAME OF REPORT: Reports Substandard

XPTR INDEX NAME: DHRCYA CYA 006 SUBSTANTIATED REPORTS

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide the counties with Child Abuse and Neglect statistical data

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5104

CONTENT: This report provides statistical data taken from the DSS-5104 form where the report was substantiated. Current month and year-to-date data are provided.
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NAME OF REPORT: Case Managers Report

XPTR INDEX NAME: DHRCYA CYA008 CASE MANAGERS RPT

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To provide case managers with a case listing

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5104

CONTENT: This report lists, by individual client, all the forms which were submitted by the worker during the previous month and which passed the edits necessary for inclusion in the active data base. A report on compliance with the time frame requirements for beginning investigations after a report has been received, and the completion of investigations is also included.
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NAME OF REPORT: Child Protective Services-90 Day No Services Provided Case List

XPTR INDEX NAME: DHRSY CHD PROT SVCS INACTIVE LST

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To identify children who have been reported as abused or neglected and who have not received services.

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5027 and DSS-4263

CONTENT: All records where Protective Services for Children - Investigation and/or Protective Services for Children - Treatment have been added to the Service Plan are compared to the Worker Daily Report of Services Provided (DSS-4263) If no service activity has been reported for these records over the last three months, the children’s names are included on this list.
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NAME OF REPORT: County Case Listing Report by SIS ID Number

XPTR INDEX NAME: DHRSY CTY CASE LIST BY SIS ID#

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist counties to maintain an inventory of cases, and to identify duplicate case records

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5027

CONTENT: This report lists in numerical order by the SIS ID#, all the county’s records in the system, whether open or closed.
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NAME OF REPORT: County Case Listing Of Open Cases

XPTR INDEX NAME: DHRSY OPEN CASES BY CLIENT NAME

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist counties to maintain an inventory of cases, and to identify duplicate case records
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FREQUENCY: Monthly

SOURCE OF DATA: DSS-5027

CONTENT: This report lists, in alphabetical order by the client’s name, all cases which were active on the last day of the month.
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NAME OF REPORT: SIS Case Manager’s Report

XPTR INDEX NAME: DHRSY CASE MANAGERS REPORT

TYPE OF REPORT: Case Management

PURPOSE OF REPORT: To assist counties to assess case loads

FREQUENCY: Monthly

SOURCE OF DATA: DSS-5027

CONTENT: This report lists, for each case manager, all the active (open) cases and the services which are currently open in each case.
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NAME OF REPORT: Services Client Statistical Report

XPTR INDEX NAME: DHRSY CLIENT STATISTICAL RPT

TYPE OF REPORT: Statistical

PURPOSE OF REPORT: To provide counties with client demographic and case activity data

FREQUENCY: Quarterly

SOURCE OF DATA: DSS-5027

CONTENT: This report identifies the number of clients associated with each of the demographic items on the SIS form and also provides counts of open cases, new cases, and cases which were terminated during the quarter
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NAME OF REPORT: SIS Percentage of Time Reports

XPTR INDEX NAME: DHRSY WR001F1 PERCENTAGE OF TIME

TYPE OF REPORT: Fiscal

PURPOSE OF REPORT: To assist counties to claim worker salaries from the appropriate funding source

FREQUENCY: Monthly

SOURCE OF DATA: DSS-4263

CONTENT: This report shows the result of calculating the percent of time spent in each program or service on the basis of the number of minutes reported per worker under direct service codes.
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Page Modified 10/15/2012

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