Performance Management
Activities
|
Pay Dispute
Review Process
|
| When
employees want to dispute a pay decision, HR analysts review dispute
review form for validity, forward valid claims to the manager, and consult
with the manager as necssary through the process. |
| Step |
Activity |
Forms |
Policy
|
1 |
Review
Pay Dispute Form. |
Career
Banding Pay Dispute Review Form:
Word or PDF
|
Salary
Administration Policy
|
- An employee who wants to dispute a pay decision in the career
banding system must complete the Pay Dispute Review Form and submit it
to HR.
- Review the form to make sure it meets the criteria outlined in
the Career Banding Salary Administration Policy under the Pay Dispute
Review Process
section (excerpts below).
|
2 |
Review
Complaint for Validity. |
|
Salary
Administration Policy |
Review the form to make sure
the complaint:
- was received within 15 calendar days
following written notification of the salary decision and
- meets the criteria outlined in the Career
Banding Salary Administration Policy under the Pay Dispute Review
Process section (excerpt follows):
- The complaint must be related to a promotion, reassignment, demotion
or career progression adjustment and must involve at least one of
the following allegations:
- The amount of the raise is less than the
appropriate amount as determined through pay factors.
- No pay
raise has been granted when application of pay factors
would support
a pay raise and funds are available.
- Competencies have been
inappropriately evaluated.
- Employees who did not receive a pay raise solely because
of limited funding may not dispute the decision unless they allege
that
DHHS did not adhere to its plan for distribution of available limited
funding in career banding salary decisions.
- No other dispute issues will be considered under
this policy.
|
3
|
Forward
Valid Complaint to Manager. |
|
|
| If the complaint is valid
following the review completed in step 2, promptly forward the complaint
to the manager of the person who made the salary decision.
If necessary, review the following steps to be taken by this manager/supervisor
(per the following policy excerpt):
- Review the complaint giving the employee and the person who made
the salary decision an opportunity to informally present information
in support
of their positions. The manager/supervisor reviewing the complaint
may choose to meet with both parties (together or separately), discuss
the
issues by phone, or review written documentation.
- Make a final decision in writing to the employee with a copy to the
person who made the salary decision no later than 60 calendar days
following the receipt of the complaint.
The employee cannot appeal the final decision made by the reviewing
manager/supervisor.
|
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