I-9 U.S. Employment Eligibility Verification
this form (PDF)*
Who needs to complete this form? Do citizens and nationals
of the U.S. need to complete the form?
Yes, all new employees must complete this form and present
required identification. If you are a citizen or national
of the U.S., you are automatically eligible
proof of employment
eligibility and identity and complete an Employment Eligibility
Verification form (Form I-9). (Citizens of the U.S. include
people born in Puerto Rico, Guam, the U.S. Virgin Islands and the Northern Mariana Islands. Nationals of the U.S. include
persons born in American Samoa, including Swains Island.)
Why does this form need to be completed?
The I-9 has been created by the Immigration and Naturalization
Service (INS) to verify that an individual is indeed eligible
to work in the U.S. Therefore, all employers are required
by the government to obtain the information on this form
before hiring an individual.
Who completes Section 1?
A new employee should complete Section 1 of the I-9 form
no later than close of business on his/her first day of work.
Who completes Section 2?
The employer completes Section 2 of the I-9 form.
What forms of Identification are acceptable?
You will find a list of acceptable forms of identification
on page 3 of the I-9 form.
U.S. Citizenship and Immigration Services office has changed
some of the documents that you can submit
as proof of both Identity and Employment Eligibility
(List A on the I-9 form). The form will be changed soon,
but until then, please note the following changes.
The following are no longer acceptable:
- Certificate of U.S. Citizenship (List A#2)
- Certificate of Naturalization (List A#3)
- Alien Registration Receipt Card I-151(List A#5)
Reentry Permit (List A#8)
- Unexpired Refugee Travel Document (List A#9)
The following is now acceptable:
- The Employment Authorization
Document (Form I-766).
Is a work ID card acceptable as proof of identity
for the I-9?
No! Your department or agency cannot accept one of its
own IDs as proof of your identity.
Can I be fired if I fail to produce the required document(s)
within three (3) business days?
Yes. You can be legally terminated if you fail
to produce the required document(s), or a receipt for a replacement
document(s), within three (3) business days of the date employment
May I present a photocopy of a document to an employer?
No. Your employer must see the original document(s). Due
to legal requirements, you must appear in person
to present your identification. The only exception is
that you may present a certified copy of a birth certificate.
Employers may photocopy the document(s) you present. These
photocopies may only be used for the verification process
and must be retained with the I-9.
Can I use an expired “Green Card?”
An expired card can be used to satisfy Form I-9 requirements
for new employment. However, you should renew the card within
90 days from the date you were hired.
Can I use a restricted Social Security Card or ITIN
Aliens who present proof of temporary work authorization
are issued SSA cards bearing the restriction "Valid only
with INS Authorization". SSA cards that are restricted in
way are not acceptable to satisfy the Form I-9 requirements.
Furthermore, some aliens have an Individual Taxpayer
Identification Number (ITIN) that they present to employers.
An ITIN is never acceptable for employment eligibility verification
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