Human Resources (HR)


Standard Operating Procedures


Creditable State Service

Original Effective Date:


Revised Effective Date:





  1. Review ALL employment applications for any creditable state service. A listing of Creditable Service Agencies is listed in the Personnel Management Information System Manual (PMIS) (PMXSERV). You may download manual from website: www.osp.state.nc.us  under Division & Services.


  1. Have employee complete “Total State Service Verification Request Form” if creditable service is indicated on application. You may download form from DHHS website: www.dhhs.state.nc.us/humanresources/orientation/  

  1. Request verification of employment from previous employer for Total State Service Credit (http://www.dhhs.state.nc.us/humanresources/sop/sops_benefits/CreditableStateService_forms.pdf).


  1. Calculate months of creditable service for each employer and Adjusted State Service Date/ Longevity Eligibility Date on a 6120 Form (link to sample form). Review the OSP Personnel Manual (Section 3, Personnel Records) for calculation.  You may download manual from website: www.osp.state.nc.us under Division & Services.  File the 6120 Form in the employee’s personnel file.


  1. Update PMIS creditable state service by entering PD-135A if PMIS calculations are not correct according to your updated calculations.  Review the Personnel Forms-Direct Entry System Section of the PMIS Manual for instructions to process Creditable State Service PD-135A. 


  1. Notify timekeeper and employee of Adjusted State Service Date (ASSD) / Longevity Eligibility Date, leave accrual amount earned based on ASSD and leave balances to be transferred or reinstated (if applicable).


  1. Log information into a Longevity Spreadsheet Report to cross reference with monthly
    “PMIS Longevity Payment Schedule Report.”