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Procedure:
- Review ALL employment
applications for any creditable state service. A listing of Creditable
Service Agencies is listed in the Personnel Management Information
System Manual (PMIS) (PMXSERV). You may download manual from
website: www.osp.state.nc.us under Division & Services.
- Have employee complete “Total
State Service Verification Request Form” if creditable
service is indicated on application. You may download form from DHHS website:
www.dhhs.state.nc.us/humanresources/orientation/
- Request verification of employment
from previous employer for Total State Service Credit (http://www.dhhs.state.nc.us/humanresources/sop/sops_benefits/CreditableStateService_forms.pdf).
- Calculate months of creditable
service for each employer and Adjusted State Service Date/ Longevity
Eligibility Date on a 6120 Form (link to sample form). Review the OSP
Personnel Manual (Section 3, Personnel Records) for
calculation. You may download
manual from website: www.osp.state.nc.us
under Division & Services.
File the 6120 Form in the employee’s personnel file.
- Update PMIS creditable state
service by entering PD-135A if PMIS calculations are not correct
according to your updated calculations.
Review the Personnel Forms-Direct Entry System Section of the PMIS
Manual for instructions to process Creditable State Service PD-135A.
- Notify timekeeper and employee of
Adjusted State Service Date (ASSD) / Longevity Eligibility Date, leave
accrual amount earned based on ASSD and leave balances to be transferred
or reinstated (if applicable).
- Log information into a Longevity
Spreadsheet Report to cross reference
with monthly
“PMIS Longevity Payment Schedule Report.”
(http://www.dhhs.state.nc.us/humanresources/sop/sops_benefits/CreditableStateService_forms.pdf)
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