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Procedure:
- Upon notification
of employee being on leave without pay, make determination of all
benefits entitlement (i.e. FMLA, VSL). Review OSP Manual, Section
5 (Leave) or website www.osp.state.nc.us/manuals/dropmenu.html. Also reference the DHHS Timekeeper’s
Guide or access guide on website:
www.dhhs.state.nc.us/humanresources/timekeeping/supervisors_guide
- Request Personnel
Action Form (separation/lwop) and current timesheet
from supervisor/manager.
- Make determination
if a “Payroll Paydown Form” or a “Stop Order
Form” needs to be completed and submitted to payroll before payroll
deadline. Reference DHHS Administrative Manual for Collection of
Salary Overpayments for instructions and forms. http:info.dhhs.state.nc.us/olm/manuals/ooc/fpm/man/index.htm
- Upon receipt of
approved Personnel Action Form and current timesheet, process a PD-105
to separate employee.
- Notify employee by
letter of his/her responsibility to the supervisor and to the benefit
providers/payroll deductions during the leave without pay period. In
PMIS access the employee’s history screen and then hit PF8 to view the
employee’s current payroll deductions.
- At the end of the
LWOP period, process a PD-105 in order to reinstate the employee back on
payroll. Also reinstate all
benefits and payroll deductions.
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