- Request a PMX824
HR printout from DHHS Classification & Compensation Section. The
printout will list the employee name, service award years, number of
months of service, and service award due date. Also include employees who have
retired within the calendar year.
OSP Personnel Manual website:
Section 6 - Employee Benefits &
- Review printout
and determine number of service award packets needed for corresponding
service award years (i.e. 5, 10, 15, 20 25, 30 year packets).
- Call vendor: C.A. Short to request
The awards can be viewed at the Department of Administration (DOA)
Scroll down to #080A Awards,
Service and Retirement.
The packets include a letter from the governor, a gold sticker with the
number of years, a color brochure of the awards, an order form, and an
envelope for mailing.
- Once the packets
have been received, send them to the employees with a letter from the HR
office indicating a response deadline date for completed information to
be returned to the HR office (suggested average turn-around request time
of two weeks).
- Upon receipt of
the completed order forms, complete a Purchase Order (PO) for all the
awards and give to the purchasing department for approval and ordering.
Generally, the order is received within six weeks.
- Upon receipt,
verify order and label individual awards with employee name, number of
service years, and location (i.e. Division, Section, and Unit). Awards are ready for distribution at
Service Awards ceremony.