Division:

Human Resources (HR)

Title:

Standard Operating Procedures

Procedure:

Benefits Enrollment

Original Effective Date:

5/17/05

Revised Effective Date:

3/29/12

 

     

     Procedure:

NOTE: Copies of the following forms should be placed in the employee’s personnel file for future reference and proof of benefits.

  1. Health Insurance Options
    State Health Plan
    (www.statehealthplan.state.nc.us/)
    NC SmartChoice PPO (Preferred Provider Organization)

 

  1. NCFLEX Benefits Package
    (www.ncflex.org)
    To participate in any of the NCFLEX benefits, the employee must complete the NCFLEX Enrollment Form within 30 days of hire date. Coverage begins the first day of the month following the date the enrollment form is signed by the employee. Enrollment forms are sent to Keiger Printing Company, 3735 Kimwell Drive, Winston-Salem, NC 27103. All NCFLEX payroll deductions are on a pre-tax basis. The NCFLEX benefits package options are:

    Voluntary Group Term-Life
    Cancer Insurance
    Health Care Flexible Spending Account
    Dependent Day Care Flexible Spending Account
    Vision Care Plan
    Accidental Death & Dismemberment Insurance
    Dental Insurance
    Critical Illness Plan
    Core Accidental Death & Dismemberment Plan

  1. Humana Dental Plan (http://www.ncbenefits.com/benefits/Dental_Enrollment_Procedure_DHHS.htm)
    To participate in this post-tax dental plan, the employee must complete the enrollment application within 30 days of hire date. Coverage begins the first day of the month following the first payroll deduction. The payroll deduction authorization form is sent directly to DHHS payroll. A photo copy of the payroll authorization form is sent with the enrollment application to Advisors Financial Group, 8364 Six Forks Road, Raleigh, NC 27615.

 

  1. Legal Plan
    (https://www.araglegalcenter.com/home/login/index.htm)
    Employee must complete the NCDHHS-ARAG enrollment application to participate in this post-tax plan which provides legal advice/assistance. Applications should be mailed to ARAG Group, attn: Eligibility Team, 400 Locust Street, Suite 480, Des Moines, IA 50309

 

  1. Long-Term Care Insurance
    (https://gltc.prudential.com/gltc/main/Login_showLogin )
    Group name: stateplan Password: stateplanltc
    Employee must enroll within 60 days of hire date to be guaranteed issue. Premiums are payroll deducted on a post-tax basis. Employee can enroll on-line or mail enrollment application to The Prudential Insurance Company of America, 751 Broad Street, Newark, NJ 07102-3777.

 

  1. Term Life Insurance
    (Pierce Insurance Agency, Inc. - http://www.pierceins.com)
    This product is underwritten by ReliaStar Insurance Company, an ING Company. Employee must enroll within 90 days of hire date to be covered with limited health questions. Payroll authorization form is sent directly to DHHS payroll. A photo copy of the payroll authorization form and the enrollment application are sent to Pierce Insurance Agency, Inc., P.O. Drawer 727, 112 S. Main Street, Farmville, NC 27828.

 

  1. Prudential 401(k)
    (http://www.prudential.com/ncplans)
    This is a supplemental retirement plan in which an employee can voluntarily enroll. Employee decides how much money to contribute each month on a pre-tax basis and decides how those monies are invested. The State does not contribute to this supplemental plan. An employee may enroll in this plan at any time. Enrollment applications should be mailed to: NC 401(k) Processing Center P.O. Box 5340 Scranton, PA 18505-5340.

 

  1. Prudential Deferred Compensation 457
    (https://www.retirement.prudential.com/cws/ncplans/457_EnrollmentForm.pdf)
    This is a supplemental retirement plan in which employee can voluntarily enroll. Employee decides how much money to contribute each month on a pre-tax basis and decides how those monies are invested. The State does not contribute to this supplemental plan. Employees can enroll in this plan at any time. Send a completed enrollment form to NC Plans Processing Center, P.O. Box 5340, Scranton, PA 18505 or fax it to 1-866-439-8602.

  2. WeSave Program
    (http://www.wesave.com)
    This is a discount savings program for public employees, there are no membership fees required. Employees can log on to the web site to join.

  3. NC National College Savings Program 529
    (http://www.cfnc.org/save/save.jsp)
    This college savings program allows employee to contribute money to the account via payroll deduction. Employees can visit the web site to enroll or call 1-800-600-3453 to speak with a representative or request an enrollment packet.