Traditional Style

Date:
To: Staff
From: Supervisor

In the past, we have staggered our lunch hours to make sure that we had full office coverage from 11 AM to 1 PM.

Since we are now short-staffed and the other work units are unable to cover calls for us on a regular basis, it has become a problem.

Please be thinking about some alternatives to make sure that the phones are covered. Let's discuss this at our regularly scheduled staff meeting next week.

Please bring the call log for the last month so that we can look at the number of calls we are receiving during the lunch hours. Also be prepared to discuss any problems you have had with leaving or receiving voice mails recently with the new phone system.

If you have any other agenda items that you would like to discuss, please let me know as soon as possible.

Upside-Down Pyramid Style

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