ARPA Vendor Resources
Vendor Guidance:
How to Register for the APRA Vendor Portal, see the ARPA Portal Registration for Vendors Guide.
How to Navigate the APRA Vendor Portal, see the ARPA Vendor Portal Guide.
Demonstration Video: ARPA Create Vendor Profile, ARPA Vendor Questionnaire.
Launch the ARPA Vendor Portal
How to Respond – Access the Service Now Application, link below, to complete the Vendor Prequalification Process. Before starting, we suggest that you assemble and scan an official digital copy of any of the following documents that apply to your organization. Based on how you respond to the application questions, you will be prompted to attach a combination of the documents listed below:
- Certificate of Assumed Name
- Certificate of Incorporation or equivalent
- Substitute W-9 Form
- Organizational Chart
- Corrective Action Plan
- Capability Statement
- Previous/Existing Contract information
- Key Staff – Resumes
Submitting your Questionnaire: We strongly suggest that vendors complete the prequalification questionnaire as soon as possible. Only vendors that have completed and been approved by the ARPA Approval Team will receive notification of Task Order releases. In order to respond to Task Orders, vendors must be fully prequalified for the commodity code advertised in the Task Order.
Calendar of Events
| Date | Event | Information Artifacts |
| 12/03/21 | Public Notification Posted to NC Interactive Purchasing System (IPS) | IPS, See Department - Health and Human Services. |
| 12/08/21 | Post Solicitation to IPS | IPS, See Department - Health and Human Services. |
| 12/08/21 | Vendor Education Session #1 * | |
| 12/14/21 | Preproposal Conference | PowerPoint Presentation Recorded Session |
| 01/06/22 | Vendor Education Session #2 | |
| 01/13/22 | Vendor Questions & Answers Posted | Vendor Q&A |
| 01/24/22 | Solicitation Closes in IPS | |
| 01/27/22 | Solicitation Re-Opened (Previous Applicants need not re-submit) | IPS, See Department - Health and Human Services. |
| 02/14/22 | Extended Solicitation Period Closes | IPS, See Department - Health and Human Services. |
| 02/28/22 | Vendors will be notified as prequalification is determined | IPS, See Department - Health and Human Services. |
Forms and Templates
| ID | Title | Description | Form for Download |
| 1 | Master Agreement | Sample document that outlines the agreement between the Vendor and the Department. | Master Agreement Sample |
| 2 | Master Agreement Certification | After a Vendor’s application for prequalification is approved and the Department and the Vendor execute the Master Agreement. | Master Agreement Certification |
| 3 | Task Order | Sample document providing an example of the look, feel, and content of an ARPA Task Order. | Task Order Sample |
| 4 | Task Order Certification | When the Department and the Vendor executes a Task Order. This is required because task orders are competitively bid and result in a contract in which funds will be exchanged for services. | Task Order Certification |
| 5 | Certification for Contracts, Grants, Loans, and Cooperative Agreements | Vendor attestation of no federal monies were paid to an influencer to impact the award decision. | Certification for Contracts, Grants, Loans, and Cooperative Agreements |
| 6 | Form OMB Standard Form LLL (Lobby Certification) | Vendor discloses information about lobbying activities and this form accompanies the “Certification for Contracts, Grants, Loans, and Cooperative Agreements”. | Disclosure Of Lobbying Activities |
| 7 | NC General Terms and Conditions | Form that specifies the state of North Carolina’s General Terms and Conditions for all contractual agreements. | North Carolina General Contract Terms and Conditions |
| 8 | Instructions to Vendors | Form that provides general instructions that vendors must follow when responding to solicitations (or task orders issued). | North Carolina Instructions To Vendors |
| 9 | HUB Supplemental Vendor Information | Vendor provides information about Historically Underutilized Businesses (HUBs) that are used. | Historically Underutilized Businesses Supplemental Vendor Information |
| 10 | Customer Reference Template | Form for vendor to provide a customer reference. | Customer Reference Template |
| 11 | Location of Vendors Located Outside the United States | Vendors record the location of workers used in the performance of the contract. | Location Of Workers Utilized By Vendor |
| 12 | Certification of Financial Condition | Vendors certify financial condition. | Certification of Financial Condition |