New Employee Documents

Congratulations on your new job. To help new DHHS State employees to start on the right foot, we welcome you and want to help you navigate your new work environment.

New employee orientation is usually launched by a meeting with your Division (or Office), or Facility Human Resources. It provides information about:

• Benefits
• Compensation
• Safety
• Training

Bring the following documents to your Human Resources office.

• Your original Social Security Card. (See Privacy Information* regarding the department's use of your Social Security number.)
• Birth dates of dependents and/or beneficiaries
• Addresses of dependents and/or beneficiaries
• A "voided" check or deposit slip for Direct Deposit Enrollment form

The I-9 form (U.S. Employment Eligibility Verification form) must be completed in person within three days of the date you are hired. I-9 (transfers included):

• I-9 Employment Eligibility Verification (USCIS)

Pre-Employment forms needed before the first day. Come in or send the following completed forms to your Division or Facility HR Office:

• Emergency Contact
• Direct Deposit Authorization with a voided check
  • Direct Deposit Form
  • Direct Deposit Notice
• W-4
  • Federal IRS Forms and Publications (IRS)
  • Federal Tax Withholding W4 (PDF, 224KB)
• NC-4 or NC-4 EZ
  • NC-4 EZ Employee's Withholding Allowance Certificate (DOR)
  • NC-4 Employee's Withholding Allowance Certificate (DOR)
• Education/Credential Verification Form
• Prior Creditable State Service Verification Form

Your Division or Facility HR office will provide you with new employee orientation. You will receive forms that you need to sign up for benefits and information about DHHS policies.

Continued Onboarding
Your supervisor should continue the welcoming and affirmation by sharing information about:

• The work environment
• Your new job description
• Him/Herself and your new manager and coworkers
• DHHS and your division or facility history

Contact your local HR Office.